1<sect1 id="sect-gui-menus"> 2 <title>Menus</title> 3 4<!-- TODO: add explanation of how to use a menu. --> 5<!-- TODO: go over sub-menus and treat consistently. --> 6<!-- TODO: add xref to each menu entry for other section of the manual. --> 7 8 <para> 9 This section of the manual describes the use of the menubar and 10 the menus themselves. It then explains each entry in every 11 &gnum; menu, submenu or context menu. 12 </para> 13 14 <sect2 id="menu-nav"> 15 <title>Using Menus</title> 16 17 <para> 18 A menu is a graphical element within a program which appears with 19 a list of options. For instance, almost all applications have a 20 <guimenu>File</guimenu> menu through which the user can access the 21 computer's filesystem to open or save their work. The main menus 22 are on the menubar. The use of these menus is discussed in <xref 23 linkend="menu-bars" />. 24 </para> 25 26 <para> 27 &gnum; also uses context menus to 28 give users a quick way to access certain commands. The context 29 menu will open up right under the mouse pointer when one of the 30 secondary mouse buttons, usually the rightmost, is clicked. This 31 menu is called a context menu because the entries in the menu are 32 different depending on the location of the mouse pointer. The 33 <guilabel>context</guilabel> menus are discussed in <xref 34 linkend="context-menu" />. 35 </para> 36 37 <para> 38 Both the main menus, on the menubar, and context menus may have 39 submenus. A submenu is indicated by a small right-pointing 40 arrow. To access a submenu, move the pointer 41 down to the submenu entry. When the submenu opens, 42 move the pointer directly across into the submenu. 43 When there is not enough room to the right 44 of the currently open menu, submenus may open to the 45 left. Note that the submenu will 46 close if the mouse pointer moves into any other menu entry. 47 </para> 48 49 <para> 50 You can also use the keyboard to navigate menus and submenus. 51 See <xref linkend="menu-bars" /> to access the main menus using the keyboard. 52 Once a menu is displayed, menu entries can be highlighted by pressing the 53 down and up arrow keys. When a submenu opens, pressing the right 54 arrow key moves the highlight to the first entry of the submenu. When 55 a submenu entry is highlighted, pressing the left arrow key removes 56 the highlight from the submenu. Pressing the space bar or the <keycap>Enter</keycap> 57 key activates the highlighted menu entry. 58 </para> 59 60 <para> 61 Menu entries ending with an ellipsis (three dots) open a dialog window which 62 asks for more choices. 63 </para> 64 </sect2> 65 66 <sect2 id="menu-bars"> 67 <title>Menubar</title> 68 69 <para> 70 The default location of the menubar is at the top of the 71 application window. The menus provide quick and organized access 72 to all major commands such as opening files, saving files, 73 printing and quitting the application. 74 </para> 75 76 <figure id="menubar.png"> 77 <title>The Gnumeric menubar.</title> 78 <screenshot> 79 <mediaobject> 80 <imageobject> 81 <imagedata fileref="figures/menubar.png" /> 82 </imageobject> 83 <textobject> 84 <phrase>An image of the &gnum; menubar.</phrase> 85 </textobject> 86 </mediaobject> 87 </screenshot> 88 </figure> 89 90 91 <para> 92 To open a &gnum; menu, click on the name of the menu in the menu bar. 93 Once clicked, the menu will stay open. 94 If the mouse pointer is moved to the name of another menu on the 95 menubar, the first menu will close and the new menu open up. This is a useful way 96 to look in each menu to hunt for a commands. Menus can also be 97 opened through the keyboard. 98 Pressing and holding the <keycap>Alt</keycap> key causes 99 one of the letters in each menu name to be underlined. 100 Press-and-hold <keycap>Alt</keycap> and press the underlined letter 101 to open the associated menu. 102 Using the keyboard for menu activation or navigation causes 103 a letter of each menu or submenu item label to be underlined. 104 Press that letter key to activate the menu item. 105 Once a menu is open, the arrow keys can be used to move between 106 menus or select an entry in a particular menu. 107 To close an open menu, click over any other area of the application 108 or of the desktop or press the Escape key, <keysym>Esc</keysym>. 109 </para> 110 111 <para> 112 Many menu entries are followed by a series of key names. These 113 keys can be used to perform the menu action without having to 114 open the menu. These are often combinations of keys involving 115 the control key which is labeled as <keycap>Ctrl</keycap>, the 116 shift key which is labeled <keycap>Shift</keycap> and the 117 function keys which are labeled with an <keycap>F</keycap> and 118 then a number. For example, to quickly cut a selection 119 (accessible through the <guimenu>Edit</guimenu> menu), the user 120 can make a selection and then type the control key and the "x" 121 key at the same time. 122 </para> 123 124 </sect2> 125 126 127 128 129 <!-- ************************ FILE MENU *************************** --> 130 <sect2 id="File-Menu"> 131 <title>File Menu</title> 132 133 <para> 134 The <guimenu>File</guimenu> menu is the most important menu in 135 &gnum; because it gives the user 136 the ability to interact with the computer operating system. This 137 menu allows the user to create files containing all the work 138 they have done. It also enables users to print the results of 139 their work. Finally, the <guimenu>File</guimenu> menu is the 140 best way to close &gnum;. 141 </para> 142 143 <figure id="menu-file-labelled.png"> 144 <title>The <guimenu>File</guimenu> menu.</title> 145 <screenshot> 146 <mediaobject> 147 <imageobject> 148 <imagedata fileref="figures/menu-file-labelled.png" /> 149 </imageobject> 150 <textobject> 151 <phrase>An image of the File menu.</phrase> 152 </textobject> 153 </mediaobject> 154 </screenshot> 155 </figure> 156 157 <para> 158 The menu choices are grouped into the following groups: 159 </para> 160 161 162 <para> 163 <variablelist> 164 165 <varlistentry> 166 <term> 167 <emphasis role="bold">1</emphasis> 168 Workbook creation operations. 169 </term> 170 171 <listitem> 172 <para>These menu items perform operations on files. Each item is 173 presented below. File operations are critical and are therefore 174 discussed in their own section latter in this manual in <xref 175 linkend="chapter-files" />. </para> 176 <itemizedlist> 177 178 <listitem> 179 <para> 180 <guimenuitem>New</guimenuitem> — Create a new 181 workbook. This opens a new workbook in a new 182 window. By default the workbook will be named "Book1" 183 or another number if there is already a worksheet with 184 that name open. Note that the opened file has not yet 185 been saved. 186 </para> 187 </listitem> 188 189 <listitem> 190 <para> 191 <guimenuitem>New From Template</guimenuitem> — This 192 menu item brings up a submenu from which a template can be selected. 193 Rather than creating a new empty workbook, the template 194 specifies some standard content. The new workbook is opened in a new 195 window. The name named of the workbook is determined by the name 196 of the template. Note that the opened file has not yet 197 been saved. 198 </para> 199 </listitem> 200 201 <listitem> 202 <para> 203 <guimenuitem>Open</guimenuitem> — The 204 <guimenuitem>Open</guimenuitem> menu item opens the 205 file chooser dialog to allow the user to pick an 206 existing workbook for &gnum; to open. Files in many 207 different spreadsheet formats can be opened. 208 To open files in a non-spreadsheet format, 209 use the <guimenuitem>Data</guimenuitem> menu described in 210 <xref linkend="Data-Menu"/>. See <xref 211 linkend="sect-file-formats" /> for details. The 212 <guimenuitem>Open</guimenuitem> menu item creates a 213 new window containing the selected file. A more 214 extensive discussion is presented in <xref 215 linkend="sect-file-open" />. 216 </para> 217 </listitem> 218 219 </itemizedlist> 220 </listitem> 221 </varlistentry> 222 223 <varlistentry> 224 <term> 225 <emphasis role="bold">2</emphasis> 226 File creation operations. 227 </term> 228 <listitem> 229 <itemizedlist> 230 <listitem> 231 <para> 232 <guimenuitem>Save</guimenuitem> — The 233 <guimenuitem>Save</guimenuitem> menu item saves the 234 current worksheet. If the file has been named and 235 saved before, this will silently save the file to the 236 current filename. If it has not been saved before, 237 this will act as if the <guimenuitem>Save 238 As...</guimenuitem> menu item had been called and 239 prompt the user for a filename. 240 </para> 241 </listitem> 242 <listitem> 243 <para> 244 <guimenuitem>Save As...</guimenuitem> — The 245 <guimenuitem>Save As...</guimenuitem> menu item allows 246 users to save a file which has not yet been named to a 247 named file. This is always used when a user saves a 248 file which &gnum; has named by default. This menu 249 item can also be used to save a newly created file or 250 to save an existing file to a new and different 251 name. To export data from &gnum; to a non-spreadsheet format, 252 use the <guimenuitem>Data</guimenuitem> menu described in 253 <xref linkend="Data-Menu"/>. 254 For an explanation of the file formats which 255 &gnum; supports see <xref linkend="sect-file-save"/>. 256 </para> 257 </listitem> 258 </itemizedlist> 259 </listitem> 260 261 </varlistentry> 262 263 <varlistentry> 264 <term> 265 <emphasis role="bold">3</emphasis> 266 Printing operations. 267 </term> 268 <listitem> 269 <para> 270 These menu items enable 271 &gnum; to print. Each item is 272 presented below and printing issues are discussed fully in 273 <xref linkend="chapter-printing" />. 274 </para> 275 276 <itemizedlist> 277 <listitem> 278 <para> 279 <guimenuitem>Page Setup...</guimenuitem> — The 280 <guimenuitem>Page Setup...</guimenuitem> menu item 281 call the <guilabel>Page Setup</guilabel> dialog. This 282 dialog allows the user to set various printing options 283 such as paper type, margin sizes and running header 284 and footer formats. This dialog is explained in detail 285 in <xref linkend="sect-printing-setup" />. 286 </para> 287 </listitem> 288 289 <listitem> 290 <para> 291 <guimenuitem>Print Area</guimenuitem> — The 292 <guimenuitem>Print Area</guimenuitem> menu item 293 opens the submenu shown in <xref linkend="menu-file-printarea.png" />. 294 The items in this submenu allow the print area to be set, 295 shown or cleared; and manual page breaks to be set or cleared. 296 The print area of a sheet is that range 297 of the sheet that should be printed. Items outside of the 298 print area are usually omitted when printing. When printing 299 &gnum; will usually choose the appropriate page breaks. Manual 300 page breaks can be used to force &gnum; to insert a page break 301 prematurely. 302 </para> 303 <figure id="menu-file-printarea.png"> 304 <title>The <guimenu>Print Area</guimenu> submenu.</title> 305 <screenshot> 306 <mediaobject> 307 <imageobject> 308 <imagedata fileref="figures/menu-file-printarea.png" /> 309 </imageobject> 310 <textobject> 311 <phrase>An image of the Print Area submenu.</phrase> 312 </textobject> 313 </mediaobject> 314 </screenshot> 315 </figure> 316 </listitem> 317 <listitem> 318 <para> 319 <guimenuitem>Print...</guimenuitem> — The 320 <guimenuitem>Print...</guimenuitem> menu item allows a 321 user to print one or all of the worksheets in a 322 workbook. &gnum; can send files directly to a 323 printer or can print to PostScript or portable 324 document format files. The <guilabel>Print</guilabel> 325 dialog is explained further in <xref 326 linkend="sect-printing" />. 327 </para> 328 </listitem> 329 <listitem> 330 <para> 331 <guimenuitem>Print Preview...</guimenuitem> — The 332 <guimenuitem>Print Preview...</guimenuitem> menu item 333 calls a dialog which presents the current workbook as 334 it would be printed with the current <guilabel>Page 335 Setup</guilabel> settings. The dialog also permits the 336 user to print. This dialog is explained in <xref 337 linkend="sect-printing-preview" />. 338 </para> 339 </listitem> 340 341 342 </itemizedlist> 343 344 </listitem> 345 346 347 348 </varlistentry> 349 350 351 352 <!-- summary --> 353 <varlistentry> 354 <term> 355 <emphasis role="bold">4</emphasis> 356 Miscellaneous Operations. 357 </term> 358 <listitem> 359 <itemizedlist> 360 <listitem> 361 <para> 362 363 <guimenuitem>Send To...</guimenuitem> — The 364 <guimenuitem>Send To...</guimenuitem> menu item call 365 the <guilabel>Send To</guilabel> dialog. This dialog 366 allows the user to send a &gnum; workbook as an 367 attachment to an email message. This dialog is 368 explained in detail in <xref 369 linkend="sect-files-email" />. 370 </para> 371 </listitem> 372 <listitem> 373 <para> 374 <guimenuitem>Document Properties...</guimenuitem> — The 375 <guimenuitem>Document Properties...</guimenuitem> menu item calls 376 the <guilabel>Document Properties</guilabel> dialog, a 377 dialog with several tabs that allow many document specific 378 settings to be adjusted. The dialog is described in detail in 379 <xref linkend="chapter-workbooks" />. 380 </para> 381 </listitem> 382 </itemizedlist> 383 </listitem> 384 </varlistentry> 385 386 <!-- recent files --> 387 <varlistentry> 388 <term> 389 <emphasis role="bold">5</emphasis> 390 Recently used files. 391 </term> 392 <listitem> 393 <itemizedlist> 394 <listitem> 395 <para> 396 The first three menu entries in this section are shortcuts to 397 re-open recently used 398 files. The list will change dynamically as new workbooks 399 are opened and created. Clicking on a file name listed 400 here is the same as using the 401 <guimenuitem>Open</guimenuitem> menu entry and finding the 402 file in the <guilabel>Find File</guilabel> dialog. Note 403 that if the file has been moved since 404 &gnum; last saved it, 405 &gnum; will not find the 406 file. To access any recent file not listed, one can use the 407 <guimenuitem>Full History...</guimenuitem> menu item below. 408 </para> 409 </listitem> 410 <listitem> 411 <para> 412 <guimenuitem>Full History...</guimenuitem> — The 413 <guimenuitem>Full History...</guimenuitem> menu item opens a dialog 414 that shows all recently used files. 415 </para> 416 </listitem> 417 </itemizedlist> 418 </listitem> 419 </varlistentry> 420 421 422 <varlistentry> 423 <term> 424 <emphasis role="bold">6</emphasis> 425 The Close and Quit operations. 426 </term> 427 <listitem> 428 <para> 429 These menu items either close the current worksheet, 430 <guimenuitem>Close</guimenuitem>, or close all open 431 worksheets, <guimenuitem>Quit</guimenuitem>. &gnum; will 432 prompt the user with a <guilabel>Save 433 Workbook..</guilabel> dialog for any workbooks that have 434 been changed since the last time they were opened or 435 saved. 436 </para> 437 438 <itemizedlist> 439 <listitem> 440 <para> 441 <guimenuitem>Close</guimenuitem> — The 442 <guimenuitem>Close</guimenuitem> menu item allows the 443 user to close the current workbook. If this is the only 444 workbook which this instance of 445 &gnum; has open, the close 446 operation will also quit 447 &gnum;. If other workbooks 448 are open, this workbook will close without affecting 449 the others. If the workbook has unsaved changes, 450 &gnum; will ask the user 451 if he wants to save the file. 452 </para> 453 </listitem> 454 455 <listitem> 456 <para> 457 458 <guimenuitem>Quit</guimenuitem> — The 459 <guimenuitem>Quit</guimenuitem> menu item will close 460 all the workbooks currently being used by 461 &gnum; and quit the 462 program. &gnum; will 463 prompt the user asking if he wants to save any 464 workbooks which has changes which have not been saved. 465 466 </para> 467 </listitem> 468 469 </itemizedlist> 470 </listitem> 471 </varlistentry> 472 473 </variablelist> 474 </para> 475 476 </sect2> 477 478 479 <!-- ******************************** EDIT MENU ******************** --> 480 <sect2 id="Edit-Menu"> 481 <title>Edit Menu</title> 482 483 <para> 484 The <guimenu>Edit</guimenu> menu is mostly used for operations 485 on a worksheet or between worksheets. This menu gives users 486 powerful editing operations such as the ability to undo recent 487 changes, the ability to cut and paste selections of cells and 488 the ability to search for specific cell contents. 489 </para> 490 491 <figure id="menu-edit-labelled.png"> 492 <title>The <guimenu>Edit</guimenu> menu.</title> 493 <screenshot> 494 <mediaobject> 495 <imageobject> 496 <imagedata fileref="figures/menu-edit-labelled.png" /> 497 </imageobject> 498 <textobject> 499 <phrase>An image of the Edit menu.</phrase> 500 </textobject> 501 </mediaobject> 502 </screenshot> 503 </figure> 504 505 <para> 506 The menu choices are grouped into the following groups: 507 </para> 508 509 510 511 <variablelist> 512 513 <varlistentry> 514 <term> 515 <emphasis role="bold">1</emphasis> 516 Change History. 517 </term> 518 <listitem> 519 <para> 520 These menu items allow the user to remove recent changes to 521 a worksheet or re-introduce changes which have been 522 undone. These options give the user control over recent 523 edits. This functionality is often called the "change 524 history" of an application. </para> 525 526 <para> 527 The type of edit has no importance. An edit which deletes 528 the contents of a cell is treated in the same way as an edit 529 which adds contents to a cell. The change history is session 530 specific. The user will not be able to undo changes through 531 the change history if the file is saved and then 532 re-opened. Note also that the list only covers the last few 533 dozen operations. The number of operations which &gnum; 534 tracks in its history depends on the size and complexity of 535 those operations. You can customize this number using the preference 536 facility described in <xref linkend="chapter-configuring" />. 537 There are a few unusual operations which 538 are not yet tracked in this way. 539 </para> 540 <itemizedlist> 541 <listitem> 542 <para> 543 <guimenuitem>Undo</guimenuitem> — The 544 <guimenuitem>Undo</guimenuitem> menu item is used to 545 remove the last few edits from a workbook. The edits 546 must be undone in order. This menu item removes only the 547 last edit from the workbook. The user can also access 548 the undo list through one of the toolbar buttons and its 549 associated menu. With this menu, the user can undo 550 several operations at once. This is explained in section 551 <xref linkend="std-toolbar" />. </para> </listitem> 552 553 <listitem> 554 <para> 555 <guimenuitem>Redo</guimenuitem> — The 556 <guimenuitem>Redo</guimenuitem> menu item is used after 557 an undo operation to restore the change that was undone. 558 The menu item only restores the last undone 559 operation. Users can also restore edit using a button on 560 the standard toolbar and through the associated 561 menu. The menu allows several operations to be redone at 562 once. It is explained in <xref linkend="std-toolbar" />. 563 </para> 564 </listitem> 565 </itemizedlist> 566 </listitem> 567 </varlistentry> 568 569 570 571 572 <!-- Cut, Copy, Paste, Paste Special... --> 573 <varlistentry> 574 <term> 575 <emphasis role="bold">2</emphasis> 576 Operations on selected areas. 577 </term> 578 <listitem> 579 <para> 580 These menu items enable selected cell contents to be moved 581 around a spreadsheet, moved between worksheets or between 582 workbooks. Selections are areas of the spreadsheet that have 583 been chosen, usually with the mouse, and are usually colored 584 pale blue. Selections are explained in greater detail in <xref 585 linkend="sect-data-selections" />. 586 &gnum; currently only allows 587 single range selections for these operations. 588 </para> 589 590 <para> 591 To use these menu items, the user must first select the range 592 of the cut or copy area. When the user then picks these 593 menu items, the contents of the selected areas will be 594 entered into the &gnum; 595 clipboard and into the X clipboard. The 596 contents of the &gnum; 597 clipboard can then be inserted into a new region of the 598 spreadsheet, into another worksheet or into a new 599 workbook. The X clipboard holds the space delimited results 600 of each cell: either the text or the result of any 601 calculation. The X clipboard can be pasted into any text 602 area. 603 </para> 604 605 <itemizedlist> 606 <listitem> 607 608 <para> 609 <guimenuitem>Cut</guimenuitem> — The 610 <guimenuitem>Cut</guimenuitem> menu item is used to 611 remove a selection from the selected area of a currently 612 open workbook. When the menu item is chosen, the 613 selected area will be outlined with a moving dotted 614 line. This is the area which will be moved. The 615 selection will only be removed after it is moved to the 616 new location. Until then cut has not had an effect on 617 the worksheet. 618 </para> 619 </listitem> 620 621 <listitem> 622 <para> 623 <guimenuitem>Copy</guimenuitem> — The 624 <guimenuitem>Copy</guimenuitem> menu item allows a user 625 to duplicate a selection. The original data remains 626 where it was and the &gnum; 627 clipboard (and the X clipboard) has a copy which can be 628 inserted elsewhere. 629 630 </para> 631 </listitem> 632 633 <listitem> 634 <para> 635 <guimenuitem>Paste</guimenuitem> — The 636 <guimenuitem>Paste</guimenuitem> menu item is used to 637 paste the contents of a selection which has been cut or 638 copied. If the selection was cut, it is pasted into the 639 new location unchanged. Cell references will not change 640 in that they will still point to the same cells. 641 </para> 642 </listitem> 643 644 <listitem> 645 <para> 646 <guimenuitem>Paste Special...</guimenuitem> — The 647 <guimenuitem>Paste Special...</guimenuitem> is used to 648 paste a selection while altering certain 649 characteristics. The <guimenuitem>Paste 650 Special...</guimenuitem> menu item opens a dialog with 651 three categories. The defaults make <guimenuitem>Paste 652 Special...</guimenuitem> act as if it were the 653 <guimenuitem>Paste</guimenuitem> menu item. 654 </para> 655 656 <figure id="menu-edit-paste-special.png"> 657 <title>The Paste Special Dialog</title> 658 <screenshot> 659 <mediaobject> 660 <imageobject> 661 <imagedata fileref="figures/menu-edit-paste-special.png" /> 662 </imageobject> 663 <textobject> 664 <phrase>An image of the Paste Special Dialog.</phrase> 665 </textobject> 666 </mediaobject> 667 </screenshot> 668 </figure> 669 670 671 672 <para> 673 The first set of choices allow the user to control the 674 data pasted.The user can chose to limit the pasting to 675 only the cell contents (no cell formatting is copied) or --- 676 the opposite --- only cell formats copied (no 677 contents). Furthermore, the user can insert the 678 selection while transforming all the contents into 679 values only. In this case, formulae will not be copied, only the 680 results will be. 681 </para> 682 <para> 683 A second set of choices allows the user to perform 684 simple mathematical transformations during the 685 paste. The data in the cells being pasted into are 686 modified by the cell contents. For instance, using the 687 divide operation will result in each cell in the zone 688 pasted into being divided by the equivalent cell which 689 was copied originally. 690 </para> 691 <para> 692 The third set of choices allow the transposition or flip of the 693 original selection. The 694 <guilabel>transpose</guilabel> choice will change the 695 selection by flipping it about the diagonal from top left to 696 bottom right. Similarly, <guilabel>flip horizontally</guilabel> and 697 <guilabel>flip vertically</guilabel> paste the selection accordingly. 698 </para> 699 <para>The <guilabel>skip 700 blanks</guilabel> check box prevents 701 &gnum; from taking any 702 action for the cells in the selection that are 703 blank. Normally &gnum; will modify formulae that use relative 704 addressing to cells outside the selection. The <guilabel>do not 705 change formulae</guilabel> checkbox suppresses this change. (Note that 706 references to cells within the selection are always preserved.) 707 </para> 708 </listitem> 709 710 </itemizedlist> 711 712 </listitem> 713 </varlistentry> 714 715 716 <varlistentry> 717 <term> 718 <emphasis role="bold">3</emphasis> 719 Data entry and removal operations. 720 </term> 721 <listitem> 722 <para>These operations add or remove data from the worksheet. They 723 differ in the type of data modified or removed and the possible 724 re-arrangement of remaining data, as explained below. With one 725 exception noted below, these operations are like the previous group 726 in acting based on the selected cells. 727 </para> 728 729 730 <itemizedlist> 731 <listitem> 732<!-- Do NOT introduce any whitespace AROUND the <anchor>. --> 733 <para><anchor id="edit-menu-clear-links" 734 xreflabel="Clear ▶ Formats & Hyperlinks" 735 /><guimenuitem>Clear</guimenuitem> opens a submenu 736 with eight choices, organized into two sets of four. 737 The first group affects all cells in the selection. 738 The second group applies the same actions to just the 739 selected cells that are in rows selected by the filter. 740 See <xref linkend="sect-data-filter" /> 741 for details of setting up a filter. 742 </para> 743 <para> 744 Choose <guimenuitem>All</guimenuitem> to clear all 745 the elements of the cells in the selection: the formats and hyperlinks, 746 the comments, and the contents. 747 Choose <guimenuitem>Formats & Hyperlinks</guimenuitem> 748 to clear the formats and hyperlinks while leaving the data or 749 formula in the cell intact. 750 This removes any borders, re-sets the cell alignments, changes the 751 background colour to white and the text colour to black, 752 resets the number format to <guilabel>General</guilabel>, and removes 753 the hyperlink associated with each cell, if any. 754 Choose <guimenuitem>Comments</guimenuitem> to delete the 755 comments for the cells in the selection. 756 Choose <guimenuitem>Contents</guimenuitem> to leave the 757 cell's formatting in place but remove the formula or data 758 contents of the cell. 759 </para> 760 </listitem> 761 762 <listitem> 763 <para> 764 <guimenuitem>Delete</guimenuitem> opens a submenu 765 with five choices. They permit deleting a range of rows or 766 columns, deleting just the 767 selected cells, or deleting just the comments or hyperlinks 768 associated with the selected cells. 769 </para> 770 <para> 771 Choose <guimenuitem>Columns</guimenuitem> or 772 <guimenuitem>Rows</guimenuitem> to delete the columns or rows, 773 respectively, that cover the cells in the selection. 774 Selecting <guimenuitem>Rows</guimenuitem> when the selection 775 is one or more columns or <guimenuitem>Columns</guimenuitem> 776 when the selection is one or more rows deletes all cells in the 777 worksheet. 778 The space left by deleted rows is filled by moving lower rows up. 779 The space left by deleted columns is filled by moving to the 780 left columns which were right of the selection. 781 For example, if columns D and E are deleted, 782 &gnum; will move the contents of all columns from F onwards two 783 columns to the left. 784 </para> 785 <para> 786 <guimenuitem>Cells...</guimenuitem>: If the selection is one or more 787 columns or one or more rows, <guimenuitem>Cells...</guimenuitem> 788 deletes the selected columns or rows as described above. 789 If the selection is a block of cells, <guimenuitem>Cells...</guimenuitem> 790 opens a dialog asking how to fill in the deleted cells. Blocks of 791 cells can be filled in by the columns of cells below the block 792 selection or by the rows on the right of the block. 793 </para> 794 795 <figure id="menu-edit-delete-cells.png"> 796 <title>The Delete Cells Dialog</title> 797 <screenshot> 798 <mediaobject> 799 <imageobject> 800 <imagedata fileref="figures/menu-edit-delete-cells.png" /> 801 </imageobject> 802 <textobject> 803 <phrase>An image of the Delete Cells Dialog.</phrase> 804 </textobject> 805 </mediaobject> 806 </screenshot> 807 </figure> 808 809 <para> 810 For example, if the 811 block of cells from E6:G8 is deleted, those cells would be 812 filled in by the cells below E8, F8 and G8 if the <guilabel>Shift cells 813 up</guilabel> option were chosen. The cells to the right 814 of G6, G7 and G8 would fill in the space from the right if the 815 <guilabel>Shift cells left</guilabel> option were chosen. The 816 two <guilabel>Delete</guilabel> choices are the same as 817 <guimenuitem>Edit ▶ Delete ▶ Rows</guimenuitem> and 818 <guimenuitem>Edit ▶ Delete ▶ Columns</guimenuitem>. 819 </para> 820 <para> 821 <guimenuitem>Comments</guimenuitem>: This is the same as 822 <guimenuitem>Edit ▶ Clear ▶ Comments</guimenuitem>, 823 described above. 824 </para> 825 <para> 826 <guimenuitem>Hyperlinks</guimenuitem>: This is similar 827 to <guimenuitem>Edit ▶ Clear ▶ Formats & 828 Hyperlinks</guimenuitem>, as described above, except 829 that existing cell formats are not disturbed. 830 </para> 831 </listitem> 832 <listitem> 833 <para> 834 <guimenuitem>Modify</guimenuitem> opens a submenu with three choices: 835 </para> 836 <itemizedlist> 837 <listitem> 838 <para> 839 <guimenuitem>Comment...</guimenuitem> opens the 840 <guimenu>Edit Cell Comment</guimenu> dialog. 841 This is the same as the dialog for 842 <guimenuitem>Comment...</guimenuitem> on the 843 <xref linkend="Insert-Menu" />. 844 See <xref linkend="sect-data-comment" /> for more information. 845 </para> 846 </listitem> 847 <listitem> 848 <para> 849 <guimenuitem>Hyperlink...</guimenuitem> opens the 850 <guimenu>Hyperlink</guimenu> dialog. 851 This is the same as the dialog for 852 <guimenuitem>Hyperlink...</guimenuitem> on the 853 <xref linkend="Insert-Menu" />. 854 See <xref linkend="sect-data-link" /> for more information. 855 </para> 856 </listitem> 857 <listitem> 858 <para> 859 <guimenuitem>Names...</guimenuitem> opens the 860 <guimenu>Define Names</guimenu> dialog. 861 <xref linkend="sect-data-names" /> 862 explains names and describes the dialog. 863 </para> 864 865 </listitem> 866 </itemizedlist> 867 </listitem> 868 </itemizedlist> 869 </listitem> 870 </varlistentry> 871 872 <varlistentry> 873 <term> 874 <emphasis role="bold">4</emphasis> 875 Search and replace operations. 876 </term> 877 <listitem> 878 879 <itemizedlist> 880 881 <listitem> 882 <para> 883 <guimenuitem>Search...</guimenuitem> — The 884 <guimenuitem>Search...</guimenuitem> menu item opens a dialog 885 to search for cells with particular content. The dialog has 886 three tabs. In the first the user can enter the information 887 the user wants to find and some constraints on the search. The 888 second tab gives some extra choices for the search. When the 889 user has picked the options they prefer, pushing the search 890 button on the first tab will run the search. The third tab 891 will show which cells match the search. 892 </para> 893 </listitem> 894 895 <listitem> 896 <para> 897 <guimenuitem>Search & Replace...</guimenuitem> — The 898 <guimenuitem>Search & Replace..</guimenuitem> menu item 899 will launch a dialog to find cells with particular 900 characteristics and replace them all with a common content. 901 This dialog is similar to the <guilabel>Search</guilabel> 902 dialog. 903 </para> 904 </listitem> 905 906 </itemizedlist> 907 </listitem> 908 909 </varlistentry> 910 911 <varlistentry> 912 <term> 913 <emphasis role="bold">5</emphasis> 914 Other operations on worksheets. 915 </term> 916 <listitem> 917 918 <itemizedlist> 919 <listitem> 920 <para> 921 <guimenuitem>Sheet</guimenuitem> — From the 922 <guimenuitem>Sheet</guimenuitem> submenu you can perform operations 923 on the worksheet as a whole. These functions are also available 924 from the worksheet tab context menu. You can create, duplicate, 925 rename, re-order, or delete worksheets. These functions are 926 described in detail in 927 <xref linkend="sect-worksheets-managing-process-contextmenu" />. 928 </para> 929 </listitem> 930 931 <listitem> 932 <para> 933 <guimenuitem>Select</guimenuitem> — The 934 <guimenuitem>Select</guimenuitem> menu item allows the user 935 to select various portions of the worksheet. When selected 936 it opens a submenu. 937 </para> 938 939 <figure id="menu-edit-select.png"> 940 <title>The Select Submenu</title> 941 <screenshot> 942 <mediaobject> 943 <imageobject> 944 <imagedata fileref="figures/menu-edit-select.png" /> 945 </imageobject> 946 <textobject> 947 <phrase>An image of the Select Submenu.</phrase> 948 </textobject> 949 </mediaobject> 950 </screenshot> 951 </figure> 952 953 954 <itemizedlist> 955 <listitem> 956 <para>The 957 <guimenuitem>All</guimenuitem> item provides a quick way to 958 select the entire worksheet. 959 </para> 960 </listitem> 961 962 <listitem> 963 <para> 964 The <guimenuitem>Row</guimenuitem> and <guimenuitem>Column 965 </guimenuitem> 966 items allow the user to select all the rows or columns 967 spanned by the current selection. 968 </para> 969 </listitem> 970 971 <listitem> 972 <para> 973 The <guimenuitem>Array</guimenuitem> menu item allows a 974 user to select all the cells which are part of the same array 975 as the current cell. 976 </para> 977 </listitem> 978 979 <listitem> 980 <para> 981 The <guimenuitem>Depends 982 </guimenuitem> 983 menu item selects all the cells which contain formula that 984 reference data in the current cell. 985 </para> 986 </listitem> 987 988 <listitem> 989 <para> 990 Similarly, the <guimenuitem>Inputs 991 </guimenuitem> 992 menu item selects all the cells whose data is referenced 993 by the formula in the current cell. 994 </para> 995 </listitem> 996 997 <listitem> 998 <para> 999 The <guimenuitem>Next Object 1000 </guimenuitem> 1001 menu item selects the next sheet object on the current sheet. 1002 If no object is selected it will select the object locate at 1003 the front. 1004 </para> 1005 </listitem> 1006 1007 <listitem> 1008 <para> 1009 The <guimenuitem>Go to Top</guimenuitem>, 1010 <guimenuitem>Go to Bottom</guimenuitem>, 1011 <guimenuitem>Go to the First</guimenuitem>, 1012 <guimenuitem>Go to the Last</guimenuitem>, 1013 menu items move the selection within a rectangular block of data cells. 1014 the front. 1015 </para> 1016 </listitem> 1017 1018 <listitem> 1019 <para> 1020 <guimenuitem>Goto cell...</guimenuitem> — The 1021 <guimenuitem>Goto cell...</guimenuitem> menu item opens up a 1022 dialog which allows the user to type the name or address of 1023 a cell in 1024 the worksheet. The current view will then change to ensure 1025 that the selected cell is in the current view and the 1026 selection will cover that cell. 1027 </para> 1028 </listitem> 1029 </itemizedlist> 1030 </listitem> 1031 1032 <listitem> 1033 <para> 1034 <guimenuitem>Recalculate</guimenuitem> — The 1035 <guimenuitem>Recalculate</guimenuitem> menu item forces 1036 the workbook to recalculate its results. This is useful 1037 if a formula in the current worksheet depends on a cell in 1038 a different workbook. &gnum; will not necessarily know 1039 when that data has been updated so a user can force 1040 &gnum; to recalculate all the cells in the current 1041 workbook. 1042 </para> 1043 </listitem> 1044 </itemizedlist> 1045 </listitem> 1046 </varlistentry> 1047 1048 <varlistentry> 1049 <term> 1050 <emphasis role="bold">6</emphasis> 1051 General Configuration of 1052 &gnum;. 1053 </term> 1054 <listitem> 1055 <para> 1056 <guimenuitem>Preferences...</guimenuitem> — The 1057 <guimenuitem>Preference...</guimenuitem> menu item calls 1058 the <guilabel>&gnum; Preferences</guilabel> dialog 1059 explained in detail in <xref linkend="chapter-configuring" /> 1060 </para> 1061 </listitem> 1062 </varlistentry> 1063 1064 </variablelist> 1065</sect2> 1066 1067 1068 <!-- *************************** View Menu *********** --> 1069 <sect2 id="View-Menu"> 1070 <title>View Menu</title> 1071 1072 1073 1074 1075 <para> 1076 The <guimenu>View</guimenu> menu is 1077 </para> 1078 1079 <figure id="menu-view-labelled.png"> 1080 <title>The <guimenu>View</guimenu> menu.</title> 1081 <screenshot> 1082 <mediaobject> 1083 <imageobject> 1084 <imagedata fileref="figures/menu-view-labelled.png" /> 1085 </imageobject> 1086 <textobject> 1087 <phrase>An image of the View menu.</phrase> 1088 </textobject> 1089 </mediaobject> 1090 </screenshot> 1091 </figure> 1092 1093 <para> 1094 The menu choices are grouped into the following groups: 1095 </para> 1096 1097 1098 1099 <variablelist> 1100 1101 <varlistentry> 1102 <term> 1103 <emphasis role="bold">1</emphasis> 1104 Alternative views of the current document. 1105 </term> 1106 <listitem> 1107 <para> 1108 These menu items allow the user to open multiple views of 1109 the same document. 1110 </para> 1111 1112 <itemizedlist> 1113 <listitem> 1114 <para> 1115 <guimenuitem>New View...</guimenuitem> — The 1116 <guimenuitem>New View...</guimenuitem> menu item opens 1117 up a new window with the current workbook visible. 1118 and where both windows are open to the same section of 1119 the workbook. If the user starts editing a different 1120 part of the sheet in one view, the other view moves 1121 automatically to that portion of the 1122 worksheet. Similarly, if the user changes to a 1123 different worksheet in one view, the other view 1124 changes also. 1125<!-- TODO: are views 'shared' or 'unshared'? To what extent? --> 1126 </para> 1127 </listitem> 1128 <listitem> 1129 <para> 1130 <guimenuitem>Freeze Panes</guimenuitem> — The 1131 <guimenuitem>Freeze Panes</guimenuitem> menu item is 1132 used to freeze the top-most and leftmost visible 1133 portion of the worksheet. This is useful to be able to 1134 line up portions of the worksheet which are not 1135 usually together. For instance, if a user had a very 1136 large table with the titles of each column of data on 1137 row 12, the user could select row 13 and select this 1138 menu item. If the user scrolled through each data 1139 row, the data would line up underneath each header. 1140 </para> 1141 <para> There are 3 ways to determine which rows and/or 1142 columns should be frozen. 1143 </para> 1144 <itemizedlist> 1145 <listitem> 1146 <para> 1147 If the selection is at least partially visible and does 1148 not include the cell 1149 A1, &gnum; freezes the 1150 portion of the worksheet above or to the left of the 1151 current selection. 1152 </para> 1153 </listitem> 1154 <listitem> 1155 <para> 1156 If the selection is at least partially visible, 1157 includes cell A1, and does not consist 1158 of whole rows or columns, 1159 &gnum; freezes all rows or columns intersecting the 1160 selection. 1161 </para> 1162 </listitem> 1163 <listitem> 1164 <para> 1165 If the selection is at least partially visible, 1166 includes cell A1, and consists 1167 of whole rows or columns, 1168 &gnum; freezes those rows or columns. 1169 </para> 1170 </listitem> 1171 <listitem> 1172 <para>If the 1173 selection is not visible at all, then &gnum; freezes those 1174 rows and columns to the left or above the sixth visible column 1175 and tenth visible row. 1176 </para> 1177 </listitem> 1178 </itemizedlist> 1179 <para>In all cases, the region of the worksheet above or to the left 1180 of the currently visible region will become inaccessible until the 1181 view is unfrozen. 1182 </para> 1183<!-- TODO: menu elements, freeze only row/col. --> 1184 </listitem> 1185 <listitem> 1186 <para> 1187 <guimenuitem>Windows</guimenuitem> — The 1188 <guimenuitem>Windows</guimenuitem> menu item provides 1189 access to a submenu which lists all of the windows 1190 which are currently open. This provides an easy way to 1191 jump between all the different instances and views of 1192 &gnum; documents. 1193 </para> 1194 </listitem> 1195 1196 1197 </itemizedlist> 1198 </listitem> 1199 </varlistentry> 1200 1201 1202 1203 <varlistentry> 1204 <term> 1205 <emphasis role="bold">2</emphasis> 1206 Changes to the current view. 1207 </term> 1208 <listitem> 1209 <para> 1210 These menu items alter the display of the current view. 1211 </para> 1212 <itemizedlist> 1213 <listitem> 1214 <para> 1215 <guimenuitem>Toolbars</guimenuitem> — The 1216 <guimenuitem>Toolbars</guimenuitem> menu item provides 1217 a submenu which lists each &gnum; toolbar. The 1218 toolbars in this submenu which have a check mark in 1219 front of their name will be shown. The display status 1220 of each toolbar can be changed by selecting the menu 1221 item with that toolbar's name. 1222 </para> 1223 </listitem> 1224 <listitem> 1225 <para> 1226 <guimenuitem>View Statusbar</guimenuitem> — The 1227 <guimenuitem>View Statusbar</guimenuitem> menu item 1228 determines whether to display the status bar and 1229 information area at the bottom of each 1230 worksheets. Selecting the menu item toggles the check 1231 mark in front. When this menu item has the checkmark, 1232 &gnum; will display the statusbar. 1233 </para> 1234 </listitem> 1235 <listitem> 1236 <para> 1237 <guimenuitem>Full Screen</guimenuitem> — The 1238 <guimenuitem>Full Screen</guimenuitem> menu item 1239 changes the display of &gnum; from a window based 1240 display to a display which occupies the whole 1241 screen. In full screen mode, the window borders will 1242 not be displayed nor will the toolbars. The key 1243 <keysym>F11</keysym> toggles between full screen and 1244 regular display mode. When this menu item has the checkmark, 1245 &gnum; is in <guimenuitem>Full Screen</guimenuitem> mode. 1246 </para> 1247 </listitem> 1248 <listitem> 1249 <para> 1250 <guimenuitem>View Properties...</guimenuitem> — The 1251 <guimenuitem>View Properties...</guimenuitem> menu item opens the 1252 <guimenuitem>View Properties</guimenuitem> dialog. 1253 </para> 1254 1255 <figure id="menu-view-properties-dialog.png"> 1256 <title>The <guimenu>View Properties</guimenu> dialog</title> 1257 <screenshot> 1258 <mediaobject> 1259 <imageobject> 1260 <imagedata fileref="figures/menu-view-properties-dialog.png" /> 1261 </imageobject> 1262 <textobject> 1263 <phrase>An image of the View Properties dialog.</phrase> 1264 </textobject> 1265 </mediaobject> 1266 </screenshot> 1267 </figure> 1268 1269 <para>The <guimenu>View Properties</guimenu> dialog has four tabs. 1270 <guimenu>Auto Completion </guimenu>is described in 1271 <xref linkend="sect-worksheets-settings" />, 1272 <guimenu>Protection</guimenu> in 1273 <xref linkend="sect-worksheets-settings-protection" />. 1274 </para> 1275 1276 <figure id="menu-view-properties-dialog-cm.png"> 1277 <title>The <guimenu>View Properties</guimenu> dialog, <guimenu>Cell Markers</guimenu> tab</title> 1278 <screenshot> 1279 <mediaobject> 1280 <imageobject> 1281 <imagedata fileref="figures/menu-view-properties-dialog-cm.png" /> 1282 </imageobject> 1283 <textobject> 1284 <phrase>An image of the Cell Markers tab of the View Properties dialog.</phrase> 1285 </textobject> 1286 </mediaobject> 1287 </screenshot> 1288 </figure> 1289 1290 <para>The check boxes on the <guimenu>Cell Markers</guimenu> tab shown in 1291 <xref linkend="menu-view-properties-dialog-cm.png" /> determine 1292 whether cells are shown with indicators that they contain formulae and/or 1293 that they have clipped content. 1294 </para> 1295 1296 <para>The check boxes on the <guimenu>Widget</guimenu> tab shown in 1297 <xref linkend="menu-view-properties-dialog.png" /> determine 1298 whether the notebook tabs, the horizontal scrollbar and/or 1299 the vertical scrollbars are shown in this view. 1300 </para> 1301 </listitem> 1302 </itemizedlist> 1303 </listitem> 1304 </varlistentry> 1305 1306 <varlistentry> 1307 <term> 1308 <emphasis role="bold">3</emphasis> 1309 </term> 1310 <listitem> 1311 <para> 1312 <guimenuitem>Zoom...</guimenuitem> opens a dialog where you can set 1313 the magnification of one or more worksheets in the current workbook. 1314 </para> 1315 </listitem> 1316 </varlistentry> 1317 1318 1319 </variablelist> 1320 </sect2> 1321 1322 1323 <!-- *********************************** INSERT MENU ********************* --> 1324 <sect2 id="Insert-Menu"> 1325 <title>Insert Menu</title> 1326 1327 <para> 1328 The <guimenu>Insert</guimenu> menu is 1329 </para> 1330 1331 <figure id="menu-insert-labelled.png"> 1332 <title>The <guimenu>Insert</guimenu> menu.</title> 1333 <screenshot> 1334 <mediaobject> 1335 <imageobject> 1336 <imagedata fileref="figures/menu-insert-labelled.png" /> 1337 </imageobject> 1338 <textobject> 1339 <phrase>An image of the Insert menu.</phrase> 1340 </textobject> 1341 </mediaobject> 1342 </screenshot> 1343 </figure> 1344 1345 <para> 1346 The menu choices are grouped into the following groups: 1347 </para> 1348 1349 <variablelist> 1350 1351 <varlistentry> 1352 <term> 1353 <emphasis role="bold">1</emphasis> 1354 Insert into workbook. 1355 </term> 1356 <listitem> 1357 <para> 1358 These menu items alter the cells available in a workbook. 1359 </para> 1360 <itemizedlist> 1361 1362 <listitem> 1363 <para> 1364 <guimenuitem>Cells...</guimenuitem> — The 1365 <guimenuitem>Cells...</guimenuitem> menu item opens a 1366 dialog asking the user how the sheet should be altered 1367 when new cells are inserted. The dialog lists four 1368 choices. The user can choose one of these by clicking 1369 the mouse pointer on one of the four dots. Only one 1370 choice is possible and the currently selected choice 1371 has a black dot in front. 1372 </para> 1373 <para> 1374 The <guilabel>Shift cells right</guilabel> will insert 1375 a region of new cells of the size of the current 1376 selection. Cells which are on the same row as the 1377 selection and within or to the right of the selection 1378 will shift over to the right to accommodate the new 1379 cells. The <guilabel>Shift cells down</guilabel> choice 1380 will also insert a region of new cells the same size as 1381 the current selection. With this choice, cells which 1382 are in the selection or below the selection will move 1383 down to accommodate the new cells. The two other 1384 choices will act as if the user had chosen to insert 1385 rows or columns. These actions are explained above. 1386 </para> 1387 </listitem> 1388 1389 <listitem> 1390 <para> 1391 <guimenuitem>Columns</guimenuitem> — The 1392 <guimenuitem>Columns</guimenuitem> menu item will 1393 insert columns to the left of the current 1394 selection. The number of columns inserted will equal 1395 the number of columns spanned by the current selection. 1396 </para> 1397 </listitem> 1398 1399 <listitem> 1400 <para> 1401 <guimenuitem>Rows</guimenuitem> — The 1402 <guimenuitem>Rows</guimenuitem> menu item will insert 1403 rows above the current selection. The number of rows 1404 inserted will be equal to the number of rows spanned by 1405 the current selection. 1406 </para> 1407 </listitem> 1408 1409 <listitem> 1410 <para> 1411 <guimenuitem>Sheet</guimenuitem> — The 1412 <guimenuitem>Sheet</guimenuitem> menu item allows the 1413 user to insert a worksheet immediately following the 1414 current sheet. 1415 </para> 1416 </listitem> 1417 1418 </itemizedlist> 1419 </listitem> 1420 </varlistentry> 1421 1422<!-- TODO: add a separtor to insert menu. Sep. sheet obj. from cell content. --> 1423 1424 <varlistentry> 1425 <term> 1426 <emphasis role="bold">2</emphasis> 1427 Insert an object into the worksheet or content into the current cell. 1428 </term> 1429 1430 <listitem> 1431 <para> 1432 The menu items insert sheet objects into the worksheet or 1433 insert content into the current cell. 1434 </para> 1435 <itemizedlist> 1436 1437 <listitem> 1438 <para> 1439 <guimenuitem>Graph...</guimenuitem> — The 1440 <guimenuitem>Graph...</guimenuitem> menu item will 1441 allow a user to insert a graphic plot of data. This 1442 menu item will launch the graph druid. Graphing in 1443 &gnum; is explained in 1444 <xref linkend="chapter-graphs" />. 1445 </para> 1446 </listitem> 1447 1448 <listitem> 1449 <para> 1450 <guimenuitem>Image...</guimenuitem> — The 1451 <guimenuitem>Image...</guimenuitem> menu item will 1452 allow a user to insert a graphic object containing the 1453 image from an external file. The use of images in 1454 &gnum; is explained in 1455 <xref linkend="sect-graphics-images" />. 1456 </para> 1457 </listitem> 1458 1459<!-- TODO: bonobo build where are insert obj/ins. shaped obj. ? --> 1460<!-- 1461 <listitem> 1462 <para> 1463 <guimenuitem>Object...</guimenuitem> — The 1464 <guimenuitem>Object...</guimenuitem> menu item launches 1465 a dialog with the objects which 1466 &gnum; is currently able 1467 to embed in a worksheet. The user simply picks one of 1468 the objects in the list, and then inserts the object 1469 into the worksheet. These objects are not part of 1470 &gnum; but are provided by 1471 other programs in the GNOME project. 1472 </para> 1473 </listitem> 1474 1475 <listitem> 1476 <para> 1477 <guimenuitem>Shaped Object...</guimenuitem> — The 1478 <guimenuitem>Shaped Object...</guimenuitem> menu item 1479 allows user to insert more complicated objects into a 1480 worksheet. This is currently not used but will provide 1481 more extended functionality for the future. 1482 </para> 1483 </listitem> 1484--> 1485 1486 <listitem> 1487 <para> 1488 <guimenuitem>Function</guimenuitem> — This menu item 1489 opens a dialog to allow the user to enter a 1490 mathematical formula into the cell. The function 1491 dialog includes the names and a brief explanation of 1492 all the available functions. 1493 </para> 1494 </listitem> 1495 <listitem> 1496 <para> 1497 <guimenuitem>Function Wrapper</guimenuitem> — 1498 Selecting an item from the submenu shown in <xref linkend="menu-insert-fw.png"/> 1499 replaces every rectangular region in the current selection with an array function 1500 in which the appropriate function is wrapped around an array version of the 1501 current content. This can be used to create a self-sorting data region. 1502 </para> 1503 <figure id="menu-insert-fw.png"> 1504 <title>The <guimenu>Function Wrapper</guimenu> submenu.</title> 1505 <screenshot> 1506 <mediaobject> 1507 <imageobject> 1508 <imagedata fileref="figures/menu-insert-fw.png" /> 1509 </imageobject> 1510 <textobject> 1511 <phrase>An image of the Function Wrapper submenu.</phrase> 1512 </textobject> 1513 </mediaobject> 1514 </screenshot> 1515 </figure> 1516 </listitem> 1517 1518 <listitem> 1519 <para> 1520 <guimenuitem>Name...</guimenuitem> opens a dialog with a 1521 list of all defined names that can be pasted into 1522 the current cell. 1523 The dialog is similar to the <guimenu>Define Names</guimenu> dialog 1524 opened by choosing <guimenuitem>Modify ▶ Names...</guimenuitem> 1525 from the <xref linkend="Edit-Menu" />. 1526 See <xref linkend="sect-data-formulas-names" /> for details. 1527 </para> 1528 </listitem> 1529 1530 <listitem> 1531 <para> 1532 <guimenuitem>Comment...</guimenuitem> opens a dialog where 1533 you can enter or edit a comment for the active cell. 1534 The dialog is described in <xref linkend="sect-data-comment" />. 1535 </para> 1536 </listitem> 1537 1538 <listitem> 1539 <para> 1540 <guimenuitem>Hyperlink...</guimenuitem> opens a dialog for entering the 1541 location of a link. The dialog is described in <xref linkend="sect-data-link" />. 1542 </para> 1543 </listitem> 1544 1545 <listitem> 1546 <para> 1547 <guimenuitem>Special</guimenuitem> opens a submenu from which 1548 you can insert predefined content into a cell. 1549 You can insert the current date, the current time, or both. 1550 </para> 1551 </listitem> 1552 1553 </itemizedlist> 1554 </listitem> 1555 </varlistentry> 1556 </variablelist> 1557 1558 1559</sect2> 1560 1561 1562 1563 1564 1565 1566 1567 1568 1569 1570 1571 1572 1573 <!-- ************************************FORMAT MENU ********************* --> 1574 <sect2 id="Format-Menu"> 1575 <title>Format Menu</title> 1576 1577 <para> 1578 The <guimenu>Format</guimenu> menu allows users to control the 1579 formats of cells, columns, rows, worksheets and the 1580 workbook. This menu also gives users access to templates of 1581 standard formats. 1582 </para> 1583 1584 <figure id="menu-format-labelled.png"> 1585 <title>The <guimenu>Format</guimenu> Menu and Its <guimenu>Cells</guimenu> 1586 Submenu.</title> 1587 <screenshot> 1588 <mediaobject> 1589 <imageobject> 1590 <imagedata fileref="figures/menu-format-labelled.png" /> 1591 </imageobject> 1592 <textobject> 1593 <phrase>An image of the Format menu and its Cells submenu.</phrase> 1594 </textobject> 1595 </mediaobject> 1596 </screenshot> 1597 </figure> 1598 1599 <!-- the list of format menu items --> 1600 <variablelist> 1601 <varlistentry> 1602 <term><guimenu>The Format Menu</guimenu> offers these menuitems:</term> 1603 1604 1605 <listitem> 1606 <para> 1607 <itemizedlist> 1608 <listitem> 1609 <para> 1610 <guimenuitem>Cells</guimenuitem> — The 1611 <guimenuitem>Cells...</guimenuitem> menu item opens a submenu 1612 with choices to allows the user to modify the formatting of the 1613 selected cells. 1614 </para> 1615 1616 <para> 1617 <itemizedlist> 1618 <listitem> 1619 <para> 1620 <guimenuitem>Format...</guimenuitem> — The 1621 <guimenuitem>Format...</guimenuitem> menu item opens the 1622 cell format dialog. This dialog is used to set cell data 1623 types and formats. It is explained in <xref 1624 linkend="sect-data-format" />. 1625 </para> 1626 </listitem> 1627 <listitem> 1628 <para> 1629 <guimenuitem>Conditional Formatting...</guimenuitem> — The 1630 <guimenuitem>Conditional Formatting...</guimenuitem> menu item 1631 opens the 1632 conditional format dialog. This dialog is used to set cell data 1633 types and formats that depend on values in the workbook. 1634 It is explained in <xref 1635 linkend="sect-data-format-conditional" />. 1636 </para> 1637 </listitem> 1638 <listitem> 1639 <para> 1640 <guimenuitem>Merge</guimenuitem> — 1641 This menu item combines the current selection into a single 1642 large cell. 1643 </para> 1644 </listitem> 1645 <listitem> 1646 <para> 1647 <guimenuitem>Unmerge</guimenuitem> — 1648 This menu item divides a merged selection into the original 1649 cells. 1650 </para> 1651 </listitem> 1652 <listitem> 1653 <para> 1654 <guimenuitem>Auto Fit Height</guimenuitem> — 1655 This menu item makes &gnum; 1656 automatically choose the optimal row heights to display 1657 all of the text in the current selection. 1658 </para> 1659 </listitem> 1660 <listitem> 1661 <para> 1662 <guimenuitem>Auto Fit Width</guimenuitem> — 1663 This menu item makes &gnum; 1664 automatically choose the optimal column widths to display 1665 all of the text in the current selection. 1666 </para> 1667 </listitem> 1668 </itemizedlist> 1669 </para> 1670 </listitem> 1671 1672 <listitem> 1673 <para> 1674 1675 <guimenuitem>Column</guimenuitem> — The 1676 <guimenuitem>Column</guimenuitem> menu item opens a submenu 1677 with choices to allows the user to modify the view of the 1678 selected columns. 1679 </para> 1680 <figure id="menu-format-column.png"> 1681 <title>The <guimenu>Column</guimenu> Submenu.</title> 1682 <screenshot> 1683 <mediaobject> 1684 <imageobject> 1685 <imagedata fileref="figures/menu-format-column.png" /> 1686 </imageobject> 1687 <textobject> 1688 <phrase>An image of the Column submenu.</phrase> 1689 </textobject> 1690 </mediaobject> 1691 </screenshot> 1692 </figure> 1693 1694 <para> 1695 <itemizedlist> 1696 <listitem> 1697 <para> 1698 <guimenuitem>Width...</guimenuitem> — The 1699 <guimenuitem>Width...</guimenuitem> menu item opens a 1700 dialog to enable the user to adjust the size of the 1701 columns which hold the current selection. The dialog has 1702 a single entry box in which the user can change the 1703 current size of the column in points. 1704 </para> 1705 </listitem> 1706 <listitem> 1707 <para> 1708 <guimenuitem>Auto Fit Width</guimenuitem> — 1709 This menu item makes &gnum; 1710 automatically choose the optimal column size to display 1711 all of the text in the current selection. 1712 </para> 1713 </listitem> 1714 <listitem> 1715 <para> 1716 <guimenuitem>Hide</guimenuitem> — The 1717 <guimenuitem>Hide</guimenuitem> menu item will hide the 1718 columns containing the current 1719 selection. &gnum; still 1720 holds these columns in memory and will save them to a 1721 file but will not display those columns. The only 1722 indication that a user has that columns have been hidden 1723 is that the column header names are not sequential. 1724 </para> 1725 </listitem> 1726 <listitem> 1727 <para> 1728 <guimenuitem>Unhide</guimenuitem> — This menu item 1729 will show columns which are hidden if the selection spans 1730 the two columns on either side of the selection. If 1731 columns D, E, and F have been hidden, the selection must 1732 span at least across columns C and G for this menu item 1733 to unhide columns D, E, and F. 1734 </para> 1735 </listitem> 1736 <listitem> 1737 <para> 1738 <guimenuitem>Standard Width</guimenuitem> — This 1739 menu item allows the user to resize the columns which 1740 hold the selection to the standard size. At 100 percent 1741 zoom this is 48 points or 64 pixels. 1742 </para> 1743 </listitem> 1744 </itemizedlist> 1745 </para> 1746 </listitem> 1747 1748 1749 <listitem> 1750 <para> 1751 <guimenuitem>Row</guimenuitem> — The 1752 <guimenuitem>Row</guimenuitem> 1753 menu item provides the same functions as the 1754 <guimenuitem>Column</guimenuitem> 1755 menu item but operates on rows. 1756 <itemizedlist> 1757 <listitem> 1758 <para> 1759 <guimenuitem>Height...</guimenuitem> — This menu item 1760 opens a 1761 dialog which allows the user to type in a row height in pixels. 1762 </para> 1763 </listitem> 1764 <listitem> 1765 <para> 1766 <guimenuitem>Auto Fit Height</guimenuitem> — This menu 1767 item 1768 changes the rows which hold the selection to the optimal height 1769 to hold the text in the selection. 1770 </para> 1771 </listitem> 1772 <listitem> 1773 <para> 1774 <guimenuitem>Hide</guimenuitem> — The 1775 <guimenuitem>Hide</guimenuitem> menu item will hide the rows 1776 in the selection. The workbook still contains the data in the 1777 hidden rows but those rows are not shown. 1778 </para> 1779 </listitem> 1780 <listitem> 1781 <para> 1782 <guimenuitem>Unhide</guimenuitem> — This menu item will 1783 make 1784 hidden rows visible. The selection must span the rows which are 1785 hidden for this menu item to unhide the hidden rows. 1786 </para> 1787 </listitem> 1788 <listitem> 1789 <para> 1790 <guimenuitem>Standard Height</guimenuitem> — This menu item 1791 resizes the rows back to the default height of 12.75 points or 1792 17 pixels (at 100 percent zoom). 1793 </para> 1794 </listitem> 1795 </itemizedlist> 1796 </para> 1797 </listitem> 1798 1799 1800 <listitem> 1801<!-- Do NOT introduce any whitespace AROUND the <anchor>. --> 1802 <para><anchor id="format-menu-sheet" 1803 xreflabel="Format ▶ Sheet" 1804 /><guimenuitem>Sheet</guimenuitem> opens a submenu where you can change 1805 properties of the current worksheet. 1806 With the exception of <guimenuitem>Manage Sheets...</guimenuitem> and 1807 <guimenuitem>Zoom...</guimenuitem>, 1808 all operations on this submenu apply to just the current worksheet. 1809 </para> 1810 <figure id="menu-format-sheet.png"> 1811 <title><guimenu>Sheet</guimenu> Submenu</title> 1812 <screenshot> 1813 <mediaobject> 1814 <imageobject> 1815 <imagedata fileref="figures/menu-format-sheet.png" /> 1816 </imageobject> 1817 <textobject> 1818 <phrase>An image of the Sheet submenu.</phrase> 1819 </textobject> 1820 </mediaobject> 1821 </screenshot> 1822 </figure> 1823 1824 <variablelist> 1825 1826 <varlistentry> 1827 <term> 1828 <emphasis role="bold">1</emphasis> 1829 Sheet Management 1830 </term> 1831 <listitem> 1832 <para> 1833 These items are also on the worksheet tab context menu, accessed 1834 by clicking 1835 (usually with the right mouse button) on one of the 1836 worksheet tabs. 1837 </para> 1838 <para> 1839 <guimenuitem>Manage Sheets...</guimenuitem> opens a dialog from 1840 which the names and many properties of all the sheets can be 1841 managed. Properties that can be managed from this dialog include 1842 locking, worksheet visibility, column display order (left to right 1843 or right to left), sheet name, sheet order, and sheet tab appearance. 1844 From this dialog you can also add new worksheets and duplicate 1845 or remove existing worksheets. 1846 For more information, see <xref linkend="sect-worksheets-managing-process-dialog" />. 1847 </para> 1848 <para> 1849 <guimenuitem>Rename...</guimenuitem> opens the <guilabel>Rename 1850 Sheet</guilabel> dialog. Edit the sheet name in the <guilabel>New 1851 Name:</guilabel> field and press <keysym>Enter</keysym> or click 1852 <guibutton>OK</guibutton> to change the worksheet name. 1853 </para> 1854 </listitem> 1855 </varlistentry> 1856 1857 <varlistentry> 1858 <term> 1859 <emphasis role="bold">2</emphasis> 1860 Sheet Display Toggles 1861 </term> 1862 <listitem> 1863 <para>The second section contains various toggles that control how 1864 a worksheet is displayed. 1865 If a toggle is enabled, a small check mark is displayed to the left 1866 of the menu item. 1867 </para> 1868 <para> 1869 <itemizedlist> 1870 <listitem> 1871 <para> 1872 <guimenuitem>Display Formulas</guimenuitem> — When this property 1873 is enabled, the worksheet will show the actual formulae for all cells 1874 with formulae, instead of showing the calculated result. 1875 You can use this property to quickly determine which cells contain data 1876 and which contain formulae. 1877 </para> 1878 </listitem> 1879 <listitem> 1880 <para> 1881 <guimenuitem>Use R1C1 Notation</guimenuitem> — When this property 1882 is enabled, &gnum; uses R1C1-style notation to address cells, 1883 rather than A1 notation. 1884 </para> 1885 </listitem> 1886 <listitem> 1887 <para> 1888 <guimenuitem>Hide Zeros</guimenuitem> — When this property 1889 is enabled, &gnum; displays all cells which would display a zero 1890 value as empty cells. 1891 This can be used to more easily find cells with non-zero data in 1892 sheets with many zero results. 1893 </para> 1894 </listitem> 1895 <listitem> 1896 <para> 1897 <guimenuitem>Hide Gridlines</guimenuitem> — When this property 1898 is enabled, &gnum; does not draw the grid lines that ordinarily separate 1899 cells. 1900 </para> 1901 </listitem> 1902 <listitem> 1903 <para> 1904 <guimenuitem>Hide Column Headers</guimenuitem> — When this property 1905 is enabled, &gnum; does not display the column headers, which leaves room 1906 in the cell grid for roughly one more row of cells of default height. 1907 </para> 1908 </listitem> 1909 <listitem> 1910 <para> 1911 <guimenuitem>Hide Row Header</guimenuitem> — When this property 1912 is enabled, &gnum; does not display the row headers, which leaves 1913 slightly more room to display the contents of cells. 1914 </para> 1915 </listitem> 1916 <listitem> 1917 <para> 1918 <guimenuitem>Direction</guimenuitem> — When this menu item 1919 is selected, &gnum; switches between left-to-right sheets and 1920 right-to-left sheets. If row headers are displayed, they are moved 1921 to the right-hand side of the cell grid when the worksheet 1922 is displayed right to left. 1923 </para> 1924 </listitem> 1925 </itemizedlist> 1926 </para> 1927 </listitem> 1928 </varlistentry> 1929 1930 <varlistentry> 1931 <term> 1932 <emphasis role="bold">3</emphasis> 1933 Zoom... 1934 </term> 1935 <listitem> 1936 <para> 1937 <guimenuitem>Zoom...</guimenuitem> opens a dialog where you can set 1938 the magnification of one or more worksheets in the current workbook. 1939 </para> 1940 </listitem> 1941 </varlistentry> 1942 </variablelist> 1943 </listitem> 1944 1945 <listitem> 1946 <para> 1947 <guimenuitem>Autoformat...</guimenuitem> — This menu item 1948 opens the autoformat dialog to give user access to a list 1949 of format templates. Format templates are useful for users 1950 who are often filling out tables in a particular 1951 format. The user picks an area of the worksheet into which 1952 they want to apply the template. Most templates define 1953 headers and footers so the selection area must be big 1954 enough to fit those template elements and the user's 1955 data. The template will not affect data which has already 1956 been input into a worksheet. 1957 </para> 1958 <para> 1959 The dialog has two tabs: <guilabel>Preview</guilabel> and 1960 <guilabel>Template Details</guilabel>. The details are 1961 simply information about the template. The 1962 <guilabel>Preview</guilabel> tab has three main options: a 1963 <guilabel>Settings</guilabel> menu, an 1964 <guilabel>Edit</guilabel> menu and a category chooser. The 1965 settings menu allows a user to pick what parts of the 1966 template they want to copy into the worksheet. The edit 1967 menu will be used to create new templates. Currently 1968 templates are written as text into an extensible markup 1969 language (XML) format. The category chooser gives the user 1970 access to different groups of templates. Templates in each 1971 category are displayed in the middle area of the 1972 dialog. Users select the template they want to use by 1973 clicking on it. The currently selected template is 1974 highlighted with a red boundary which may be hard to see. 1975 </para> 1976 </listitem> 1977 1978 </itemizedlist> 1979 </para> 1980 </listitem> 1981 </varlistentry> 1982 </variablelist> 1983 1984 </sect2> 1985 1986 1987 1988<!-- ********************* TOOLS MENU ************ --> 1989<sect2 id="Tools-Menu"> 1990 <title>Tools Menu</title> 1991 1992 <para>The <guimenu>Tools</guimenu> menu is </para> 1993 <figure id="menu-tools-labelled.png"> 1994 <title>The <guimenu>Tools</guimenu> menu.</title> 1995 <screenshot> 1996 <mediaobject> 1997 <imageobject> 1998 <imagedata fileref="figures/menu-tools-labelled.png" /> 1999 </imageobject> 2000 <textobject> 2001 <phrase>An image of the Tools menu.</phrase> 2002 </textobject> 2003 </mediaobject> 2004 </screenshot> 2005 </figure> 2006 <para>The menu choices are grouped into the following groups:</para> 2007 2008 2009 2010 <variablelist> 2011 2012 <varlistentry> 2013 <term> 2014 <emphasis role="bold">1</emphasis> 2015 Automatic tools 2016 </term> 2017 <listitem> 2018 <para>These two tools allow the user to make 2019 &gnum; automatically correct 2020 typing or automatically save workbooks at periodic 2021 intervals.</para> 2022 <itemizedlist> 2023 <listitem> 2024 <para><guimenuitem>Auto Correct...</guimenuitem> — 2025 The <guimenuitem>Auto Correct...</guimenuitem> menu 2026 item opens a dialog which allows the user to configure 2027 the way in which &gnum; automatically corrects text 2028 which is being entered. The dialog presents the user 2029 with three tabs. Each of these tabs allows the user to 2030 correct one type of common spelling mistake, while 2031 allowing the user to add exceptions to the 2032 rules. &gnum; can 2033 automatically capitalize the names of week 2034 days. &gnum; can 2035 automatically change an entry which starts with two 2036 capital letters to only start with one and 2037 &gnum; can change a 2038 sentence entry to start with a capital letter. 2039 </para> 2040 </listitem> 2041 2042 <listitem> 2043 <para> 2044 <guimenuitem>Auto Save</guimenuitem> — The 2045 <guimenuitem>Auto Save</guimenuitem> menu item opens 2046 a dialog which allows the user to have 2047 &gnum; automatically 2048 save the current workbook after a fixed interval of 2049 time. The user can also have 2050 &gnum; ask for 2051 confirmation before saving so that the user always 2052 remains aware of the state the workbook was in when 2053 it was saved. 2054 </para> 2055 </listitem> 2056 </itemizedlist> 2057 </listitem> 2058 </varlistentry> 2059 2060<!-- TODO: Split lp and scenarios when the 2 chpt. are written. --> 2061 <varlistentry> 2062 <term> 2063 <emphasis role="bold">2</emphasis> 2064 Linear programming, scenario generation, simulation and statistical 2065 analysis tools 2066 </term> 2067 <listitem> 2068 <para> 2069 &gnum; can be used to solve 2070 systems of linear equations and other mathematical 2071 problems. These two dialogs enable access to these 2072 tools. A full discussion of these tools is presented in 2073 <xref linkend="sect-advanced-analysis-solver" />. 2074 </para> 2075 <itemizedlist> 2076 <listitem> 2077 <para> 2078 2079 <guimenuitem>Goal Seek</guimenuitem> — The 2080 <guimenuitem>Goal Seek</guimenuitem> menu item opens a 2081 dialog through which the user can configure 2082 &gnum; to iteratively 2083 search for a numeric value which solves a formula. This 2084 dialog is explained in <xref 2085 linkend="sect-advanced-analysis-goalseek" />. 2086 2087 </para> 2088 </listitem> 2089 2090 <listitem> 2091 <para> 2092 <guimenuitem>Solver</guimenuitem> — The 2093 <guimenuitem>Solver</guimenuitem> menu item opens a 2094 dialog through which the user can configure 2095 &gnum; to solve linear 2096 systems of equations. This is explained in <xref 2097 linkend="sect-advanced-analysis-solver" />. 2098 </para> 2099 </listitem> 2100 2101 <listitem> 2102 <para> 2103 <guimenuitem>Scenarios</guimenuitem> — The 2104 <guimenuitem>Scenarios</guimenuitem> menu item displays 2105 a submenu with two entries. The 2106 <guimenuitem>View...</guimenuitem> menu item opens a 2107 dialog in which the user can select previously defined 2108 scenarios. The <guimenuitem>Add...</guimenuitem> menu 2109 item opens a dialog in which the user can define the 2110 contents of a new scenario. 2111 </para> 2112 </listitem> 2113 2114 <listitem> 2115 <para> 2116 <guimenuitem>Simulation</guimenuitem> — The 2117 <guimenuitem>Simulation</guimenuitem> menu item opens a 2118 multipaned dialog allowing the user to configure the 2119 parameters for a simulation using linear modeling 2120 constraints. 2121 </para> 2122 </listitem> 2123 2124 </itemizedlist> 2125 </listitem> 2126 </varlistentry> 2127 2128 <varlistentry> 2129 <term> 2130 <emphasis role="bold">3</emphasis> 2131 The Plug-ins dialog. 2132 </term> 2133 <listitem> 2134 <para>This entry launches the plug-in management 2135 dialog. Plug-ins are programs which are separate from 2136 &gnum; but provide useful 2137 functionality. Some of the core parts of &gnum;, such as 2138 Excel file format support, are actually plugins. This means 2139 that a user who never uses Excel files can remove this 2140 module from &gnum; and make 2141 &gnum; use less memory.<!-- 2142 <xref linkend="Plugins" /> explains plug-ins in greater 2143 detail.--></para> 2144 </listitem> 2145 </varlistentry> 2146 2147 2148</variablelist> 2149 2150</sect2> 2151 2152<!-- ********************* Statistics MENU ************ --> 2153<sect2 id="Statistics-Menu"> 2154 <title>Statistics Menu</title> 2155 2156 <para>The <guimenu>Statistics</guimenu> menu is </para> 2157 <figure id="menu-statistics-labelled.png"> 2158 <title>The <guimenu>Statistics</guimenu> menu.</title> 2159 <screenshot> 2160 <mediaobject> 2161 <imageobject> 2162 <imagedata fileref="figures/menu-statistics-labelled.png" /> 2163 </imageobject> 2164 <textobject> 2165 <phrase>An image of the Statistics menu.</phrase> 2166 </textobject> 2167 </mediaobject> 2168 </screenshot> 2169 </figure> 2170 <para>The 2171 <guimenuitem>Statistics</guimenuitem> menu and its submenus contain 2172 all available statistical analysis tools. These tools 2173 are explained in <xref linkend="chapter-stat-analysis" />.</para> 2174</sect2> 2175 2176 <!-- ******************* THE DATA MENU ************** --> 2177 <sect2 id="Data-Menu"> 2178 <title>Data Menu</title> 2179 2180 <para> 2181 The <guimenu>Data</guimenu> menu is 2182 </para> 2183 2184 <figure id="menu-data-labelled.png"> 2185 <title>The <guimenu>Data</guimenu> menu.</title> 2186 <screenshot> 2187 <mediaobject> 2188 <imageobject> 2189 <imagedata fileref="figures/menu-data-labelled.png" /> 2190 </imageobject> 2191 <textobject> 2192 <phrase>An image of the Data menu.</phrase> 2193 </textobject> 2194 </mediaobject> 2195 </screenshot> 2196 </figure> 2197 2198 <para> 2199 The menu choices are grouped into the following groups: 2200 </para> 2201 2202 <variablelist> 2203 2204 <varlistentry> 2205 <term> 2206 <emphasis role="bold">1</emphasis> 2207 Data Field tools. 2208 </term> 2209 <listitem> 2210 <para> 2211 These menu items allow the user to re-organize data. 2212 </para> 2213 2214 <itemizedlist> 2215 <listitem> 2216 <para> 2217 <guimenuitem>Sort...</guimenuitem> — The 2218 <guimenuitem>Sort...</guimenuitem> menu item opens a 2219 dialog which allows users to sort a selection 2220 according to defined criteria. By default 2221 &gnum; sorts the rows in 2222 a selected area 2223 depending on the contents of the cells in a particular 2224 column of each row. The sort criteria can be extended 2225 to calculate on the basis of the cells in several 2226 columns. &gnum; can sort 2227 a selection using any number of rules. Rules can be 2228 added using the <guibutton>Add</guibutton> 2229 button. Rules with no column entered will be ignored 2230 or the user can remove these rules with the 2231 <guibutton>Remove</guibutton> button. 2232 </para> 2233 2234 <para> 2235 For each rule, the dialog has an entry box in 2236 which the column to be sorted must be entered. The 2237 dropdown box (the little down pointing arrow) will 2238 show a list of appropriate columns. The user can 2239 determine a sort order for the selection. The 2240 <guibutton>Advanced</guibutton> button allows the user 2241 to further characterize the sort criteria.. 2242 </para> 2243 2244 <para> If the first row of the selection is a header, 2245 &gnum; can be told not to 2246 shuffle this row during the 2247 sort. &gnum; can also 2248 sort columns based on the contents of cells in 2249 specified rows, instead of shuffling rows on the basis 2250 of columns, if the user toggles the 2251 <guilabel>Sort</guilabel> to act right-left instead of 2252 top-down. 2253 </para> 2254 </listitem> 2255 2256 <listitem> 2257 <para> 2258 <guimenuitem>Shuffle...</guimenuitem> — The 2259 <guimenuitem>Shuffle...</guimenuitem> menu item opens a 2260 dialog that allows users to shuffle a selection. Shuffling 2261 means to rearrange the cells in the selection into a random 2262 order. The dialog allows users to shuffle the data within a 2263 column, within a row, or within an area. 2264 </para> 2265 </listitem> 2266 2267 <listitem> 2268 <para> 2269 <guimenuitem>Fill</guimenuitem> — The 2270 <guimenuitem>Fill</guimenuitem> menu item opens a 2271 submenu that allows various forms of data to be created. 2272 </para> 2273 </listitem> 2274 2275 <listitem> 2276 <para> 2277 <guimenuitem>Filter</guimenuitem> — The 2278 <guimenuitem>Filter</guimenuitem> menu item opens a 2279 submenu with three entries: <guimenuitem>Add Auto 2280 Filter</guimenuitem>, <guimenuitem>Show 2281 All</guimenuitem>, and <guimenuitem>Advanced 2282 Filter</guimenuitem> entry. Filters are explained in 2283 <xref linkend="sect-data-filter" />. 2284 </para> 2285 </listitem> 2286 2287 <listitem> 2288 <para> 2289 <guimenuitem>Validate...</guimenuitem> — The 2290 <guimenuitem>Validate...</guimenuitem> menu item opens 2291 the cell format dialog to the validation 2292 tab. Validation is a means of constraining the 2293 contents of a cell either to have a certain value or 2294 to fall within a certain range. 2295 </para> 2296 </listitem> 2297 2298 2299 <listitem> 2300 <para> 2301 <guimenuitem>Consolidate...</guimenuitem> — The 2302 <guimenuitem>Consolidate...</guimenuitem> menu item 2303 opens a dialog box through which a user can create 2304 derived information based on data in other worksheets. 2305 </para> 2306 </listitem> 2307 2308 <listitem> 2309 <para> 2310 <guimenuitem>Table...</guimenuitem> — 2311 </para> 2312 </listitem> 2313 2314 <listitem> 2315 <para> 2316 <guimenuitem>Group and Outline</guimenuitem> — The 2317 <guimenuitem>Group and Outline</guimenuitem> menu item 2318 provides a submenu through which users can group rows 2319 or columns into units which can be collapsed to be 2320 hidden from view. These entries also allow users to 2321 alter the display of the grouping handles on the 2322 borders of the worksheet. 2323 2324 </para> 2325 </listitem> 2326 2327 </itemizedlist> 2328 </listitem> 2329 </varlistentry> 2330 2331 <varlistentry> 2332 <term> 2333 <emphasis role="bold">2</emphasis> 2334 Data Modifications or Import. 2335 </term> 2336 <listitem> 2337 <para> 2338 These entries allow user to convert data already in a worksheet or to 2339 import external 2340 data directly into a worksheet. 2341 </para> 2342 <itemizedlist> 2343 2344 <listitem> 2345 <para> 2346 <guimenuitem>Text to Columns...</guimenuitem> — The 2347 <guimenuitem>Text to Columns...</guimenuitem> menu item 2348 opens a dialog box through which a user can create 2349 derived information based on data in other worksheets. 2350 </para> 2351 </listitem> 2352 2353 <listitem> 2354 <para> 2355 <guimenuitem>Import Data</guimenuitem> — The 2356 <guimenuitem>Import Data</guimenuitem> menu item 2357 provides the following submenu: 2358 </para> 2359 <figure id="menu-data-import.png"> 2360 <title>The <guimenu>Import Data</guimenu> submenu.</title> 2361 <screenshot> 2362 <mediaobject> 2363 <imageobject> 2364 <imagedata fileref="figures/menu-data-import.png" /> 2365 </imageobject> 2366 <textobject> 2367 <phrase>An image of the Import Data submenu.</phrase> 2368 </textobject> 2369 </mediaobject> 2370 </screenshot> 2371 </figure> 2372 <para> 2373 The items in this submenu allow the user to import data 2374 from various non-spreadsheet formats. To open files in a 2375 spreadsheet format, 2376 use the <guimenuitem>Open</guimenuitem> menu described in 2377 <xref linkend="File-Menu"/>. See <xref 2378 linkend="sect-file-formats" /> for details. These 2379 submenu items create a 2380 new window containing the selected file. A more 2381 extensive discussion is presented in <xref 2382 linkend="sect-file-open" />. 2383 </para> 2384 </listitem> 2385 2386 <listitem> 2387 <para> 2388 <guimenuitem>Export Data</guimenuitem> — The 2389 <guimenuitem>Export Data</guimenuitem> menu item 2390 provides the following submenu: 2391 </para> 2392 <figure id="menu-data-export.png"> 2393 <title>The <guimenu>Export Data</guimenu> submenu.</title> 2394 <screenshot> 2395 <mediaobject> 2396 <imageobject> 2397 <imagedata fileref="figures/menu-data-export.png" /> 2398 </imageobject> 2399 <textobject> 2400 <phrase>An image of the Export Data submenu.</phrase> 2401 </textobject> 2402 </mediaobject> 2403 </screenshot> 2404 </figure> 2405 <para> 2406 The items in this submenu allows users to export the current 2407 file or sheet to a non-spreadsheet format. The 2408 <guimenuitem>Repeat Export</guimenuitem> menu item repeats 2409 the last 2410 export in the current session or, if the file was recently 2411 imported, exports the file to the original source. 2412 To save data from &gnum; in a spreadsheet format, 2413 use the <guimenuitem>Save As...</guimenuitem> menu described in 2414 <xref linkend="File-Menu"/>. 2415 For an explanation of the file formats which 2416 &gnum; supports see <xref linkend="sect-file-save"/>. 2417 </para> 2418 </listitem> 2419 2420 </itemizedlist> 2421 </listitem> 2422 </varlistentry> 2423 2424 </variablelist> 2425 2426 2427 </sect2> 2428 2429 2430 2431 2432 2433 <!-- *********************** HELP MENU *****************--> 2434 <sect2 id="Help-Menu"> 2435 <title>Help Menu</title> 2436 2437 <para> 2438 The <guimenu>Help</guimenu> menu is quite simple. 2439 </para> 2440 2441 <figure id="menu-help-labelled.png"> 2442 <title>The <guimenu>Help</guimenu> menu.</title> 2443 <screenshot> 2444 <mediaobject> 2445 <imageobject> 2446 <imagedata fileref="figures/menu-help-labelled.png" /> 2447 </imageobject> 2448 <textobject> 2449 <phrase>An image of the Help menu.</phrase> 2450 </textobject> 2451 </mediaobject> 2452 </screenshot> 2453 </figure> 2454 2455 <para> 2456 The <guimenu>Help</guimenu> menu connects users to this manual, 2457 to the list of functions available for use in 2458 &gnum; and to the list of people 2459 who created this wonderful application. 2460 </para> 2461 2462<!-- TODO: Split help from bug report. --> 2463 <!-- the help menu list --> 2464 <variablelist> 2465 2466 <varlistentry> 2467 <term> 2468 <emphasis role="bold">1</emphasis> 2469 Entries to find help and report a problem with &gnum; 2470 </term> 2471 2472 <listitem> 2473 <para> 2474 These menu items allow the user to obtain help from 2475 several sources or to report a problem with the program. 2476 </para> 2477 2478 <itemizedlist> 2479 2480 <listitem> 2481 <para> 2482 <guimenuitem>Contents</guimenuitem> — This menu 2483 entry allows the user to launch the local help system 2484 and display this manual. 2485 </para> 2486 </listitem> 2487 2488 <listitem> 2489 <para> 2490 <guimenuitem>&gnum; on the Web</guimenuitem> — 2491 This menu entry allows the user to launch a web 2492 browser and explore the web site dedicated to &gnum; 2493 on the server used by the GNOME project. 2494 </para> 2495 </listitem> 2496 2497 <listitem> 2498 <para> 2499 <guimenuitem>Live Assistance</guimenuitem> — 2500 This menu entry allows the user to launch an Internet 2501 Relay Chat (IRC) client to join the GIMPnet network 2502 and the #&gnum; channel. This channel is used by the 2503 &gnum; developers. There is generally someone around 2504 who will, after a few minutes, notice a nice question 2505 and attempt to answer it. 2506 </para> 2507 <warning> 2508 <para> 2509 Live assistance is provided on a purely voluntary 2510 basis. There are no guarantees that your question 2511 will be answered or that the answer will be 2512 correct. We generally try our best to answer 2513 questions when they are asked politely and when the 2514 user shows that they have at least looked in the 2515 User Manual for an answer. 2516 </para> 2517 </warning> 2518 </listitem> 2519 2520 <listitem> 2521 <para> 2522 <guimenuitem>Report a Problem</guimenuitem> — 2523 This menu entry allows the user to launch a web 2524 browser and open the page on GNOME's GitLab issue/ 2525 bug entry system for the &gnum; program. This page 2526 includes instructions on submitting reports of 2527 problems. The first time a user reports a problem, 2528 they will be asked to login to the system. 2529 </para> 2530 </listitem> 2531 2532 </itemizedlist> 2533 </listitem> 2534 </varlistentry> 2535 2536 <varlistentry> 2537 <term> 2538 <emphasis role="bold">2</emphasis> 2539 The <interface>About &gnum;</interface> dialog. 2540 </term> 2541 2542 <listitem> 2543 <para> 2544 <guimenuitem>About</guimenuitem> —Shows basic 2545 information about &gnum;, such 2546 as the authors' names and the application version number. 2547 </para> 2548 </listitem> 2549 </varlistentry> 2550 </variablelist> 2551 2552 </sect2> 2553 2554 2555</sect1> 2556 2557 2558<!-- *********************** CONTEXT MENUS *****************--> 2559<sect1 id="context-menu"> 2560 <title>Context Menus</title> 2561 2562<!-- TODO: add info area context menu. --> 2563<!-- TODO: add text entry context menu. --> 2564 2565 <para>Context menus are menus which open up under the mouse pointer and are 2566 therefore detached from the format graphical structure 2567 of the application. These menus provide an extra and convenient way to access 2568 &gnum; commands. All of the commands in context menus are available 2569 through the regular menu system. Context menus provide different commands 2570 depending on the position of the pointer.</para> 2571 2572 <para>To activate a context menu, a user simply positions the pointer over 2573 the appropriate area and clicks one of the buttons on their mouse. Since this 2574 button is configurable and users have mice with different buttons, it may be a 2575 different button on any given machine or may even require the combination of a 2576 keyboard key and a mouse buttons. The user will have to find how to do this 2577 themselves.</para> 2578 2579 <para> 2580 Currently &gnum; provides five different context menus. The 2581 context menu that is called in the central grid area is discussed 2582 next in <xref linkend="menu-context-grid" />. The Context menu 2583 that appears when the pointer is over the row headers or column 2584 headers is presented in <xref 2585 linkend="menu-context-col-row-header" />. Another context menu 2586 relates to the worksheet tabs and is explained in <xref 2587 linkend="menu-context-tabs" />. Yet another context menu applies 2588 to embedded objects or shaped components such as a plot. These are 2589 shown in <xref linkend="menu-context-object" />. 2590 </para> 2591 2592 2593 <sect2 id="menu-context-grid"> 2594 <title>The Context Menu for the Cell Grid Area</title> 2595 2596 <para> 2597 The context menu in the cell grid area appears when the pointer 2598 is over the cell grid area. This menu applies to the cells that 2599 have been selected, not necessarily the cell underneath the 2600 mouse pointer. 2601 </para> 2602 <figure id="menu-context-grid.png"> 2603 <title>The Context Menu for the Cell Grid Area.</title> 2604 <screenshot> 2605 <mediaobject> 2606 <imageobject> 2607 <imagedata fileref="figures/menu-context-grid.png" /> 2608 </imageobject> 2609 <textobject> 2610 <phrase>An image of the context menu in the cell grid area.</phrase> 2611 </textobject> 2612 </mediaobject> 2613 </screenshot> 2614 </figure> 2615 <para> 2616 The grid context menu merely provides an extra way to access &gnum; 2617 commands. The <guimenuitem>Cut</guimenuitem>, <guimenuitem>Copy</guimenuitem>, 2618 <guimenuitem>Paste</guimenuitem>, <guimenuitem>Paste Special</guimenuitem>, 2619 <guimenuitem>Delete Cells...</guimenuitem>, 2620 <guimenuitem>Clear Contents</guimenuitem>, 2621 <guimenuitem>Remove Comment</guimenuitem>, <guimenuitem>Edit Hyperlink</guimenuitem>, 2622 and <guimenuitem>Remove Link</guimenuitem> 2623 commands are taken from the <guimenu>Edit</guimenu> menu and its submenus and are 2624 explained in <xref linkend="Edit-Menu" />. The 2625 <guimenuitem>Insert Cells...</guimenuitem> and <guimenuitem>Add Comment</guimenuitem> 2626 menu items are explained in the section on the <guimenu>Insert</guimenu> menu 2627 in <xref linkend="Insert-Menu" />. The <guimenuitem>Format Cells...</guimenuitem>, 2628 <guimenuitem>Conditional Formatting...</guimenuitem> items as well as the items 2629 on the 2630 <guimenu>Cell</guimenu>, <guimenu>Column</guimenu>, and <guimenu>Row</guimenu> 2631 submenus are explained in the manual section on the <guimenu>Format</guimenu> menu 2632 in <xref linkend="Format-Menu" />. 2633 </para> 2634</sect2> 2635 2636 2637<sect2 id="menu-context-col-row-header"> 2638 <title>The Context Menu for Column and Row Headers</title> 2639 <para>The Context Menu for Column and Row Headers</para> 2640 <figure id="menu-context-col-row-header.png"> 2641 <title>The Context Menu of a Row Header</title> 2642 <screenshot> 2643 <mediaobject> 2644 <imageobject> 2645 <imagedata fileref="figures/menu-context-col-row-header.png" /> 2646 </imageobject> 2647 <textobject> 2648 <phrase>An image of the context menu on a row header.</phrase> 2649 </textobject> 2650 </mediaobject> 2651 </screenshot> 2652 </figure> 2653 <para>The context menu which relates to column or row headers is similar to 2654 the context menu for the grid area. Both insert and delete operations are 2655 modified to operate explicitly on rows or on columns. 2656 </para> 2657 2658 2659</sect2> 2660 2661 <sect2 id="menu-context-tabs"> 2662 <title>Context Menu for Worksheet Tabs</title> 2663 2664 <para> 2665 The context menu for worksheet tabs provides access to functions 2666 that manipulate worksheets as a whole, rather than their contents. 2667 </para> 2668 2669 <figure id="menu-context-tabs.png"> 2670 <title>The Context Menu for Worksheet Tabs</title> 2671 <screenshot> 2672 <mediaobject> 2673 <imageobject> 2674 <imagedata fileref="figures/menu-context-sheet-tabs.png" /> 2675 </imageobject> 2676 <textobject> 2677 <phrase>An image of the context menu of the worksheet tabs.</phrase> 2678 </textobject> 2679 </mediaobject> 2680 </screenshot> 2681 </figure> 2682 <para> 2683 The context menu for the worksheet tabs provides the same functions as the 2684 <guimenuitem>Sheet</guimenuitem> submenu of the <guimenu>Edit</guimenu> 2685 menu. These functions are explained in 2686 <xref linkend="sect-worksheets-managing-process-contextmenu" />. 2687 There are also two submenus where you can select one of the 2688 existing sheets, whether its tab is currently visible or not. 2689 The first submenu lists the sheets in their current order, 2690 the second submenu lists them alphabetically. 2691 </para> 2692 2693 </sect2> 2694 2695 2696 <sect2 id="menu-context-object"> 2697 <title>The Context Menu for Embedded Objects and Components</title> 2698 2699 <para> 2700 The Context Menu for Embedded Objects and Components. 2701 </para> 2702 2703 <figure id="menu-context-object.png"> 2704 <title>The Context Menu for Graphical Objects</title> 2705 <screenshot> 2706 <mediaobject> 2707 <imageobject> 2708 <imagedata fileref="figures/menu-context-object.png" /> 2709 </imageobject> 2710 <textobject> 2711 <phrase>An image of the context menu on embedded objects.</phrase> 2712 </textobject> 2713 </mediaobject> 2714 </screenshot> 2715 </figure> 2716 2717 <para> 2718 All embedded objects, such as drawing elements, graphs and 2719 images, have a context menu which can be invoked by placing the 2720 mouse pointer over the element and clicking with one of the 2721 secondary mouse buttons. 2722 </para> 2723 2724 <para> 2725 The first menu entry, labeled 2726 <guimenuitem>Properties</guimenuitem>, will open a dialog 2727 specific to the type of element selected in which the user can 2728 configure the properties of the element. 2729 </para> 2730 2731 <para> 2732 The menu entry labeled 2733 <guimenuitem>Size & Position</guimenuitem>, will open a dialog 2734 that permits the user to adjust the size and position of the embedded object. 2735 </para> 2736 2737 <para> 2738 The menu entry labeled 2739 <guimenuitem>Snap to Grid</guimenuitem>, enlarges the object such that all of 2740 its corners are located at cell corners. 2741 </para> 2742 2743 <para> 2744 The menu entry labeled <guimenuitem>Order</guimenuitem>, 2745 opens a submenu which allows the user to change the visual order 2746 in which the graphical elements are placed. This order will 2747 affect the way in which the graphical elements obscure each other. 2748 </para> 2749 2750 <figure id="menu-context-object-order.png"> 2751 <title>The Context Submenu for Graphical Object Order</title> 2752 <screenshot> 2753 <mediaobject> 2754 <imageobject> 2755 <imagedata fileref="figures/menu-context-object-order.png" /> 2756 </imageobject> 2757 <textobject> 2758 <phrase>An image of the context submenu allowing the 2759 re-ordering of graphical objects.</phrase> 2760 </textobject> 2761 </mediaobject> 2762 </screenshot> 2763 </figure> 2764 2765 2766 <para> 2767 The menu entries labeled <guimenuitem>Cut</guimenuitem>, 2768 <guimenuitem>Copy</guimenuitem>, and 2769 <guimenuitem>Delete</guimenuitem>, allow the user to operate on 2770 the whole object at once. The <guimenuitem>Cut</guimenuitem> 2771 menu item allows the user to remove the element from its current 2772 position and then paste the object in a different location on 2773 the same sheet, in a different worksheet, in a different 2774 &gnum; file, or in a file from a different program entirely. The 2775 <guimenuitem>Copy</guimenuitem> menu item provides the same 2776 functionality while leaving the original item in place. The 2777 <guimenuitem>Delete</guimenuitem> allows the user to remove the 2778 graphical element entirely. 2779 </para> 2780 2781 <para> 2782 The remaining menu item, <guimenuitem>Print</guimenuitem>, allows just the 2783 selected object to be printed. 2784 </para> 2785 2786 <para> 2787 For certain types of objects, a menu entry labeled <guimenuitem>Save 2788 As Image...</guimenuitem> 2789 allows the object to be saved as an image file. This menu item 2790 is not present in <xref linkend="menu-context-object.png"/> but is shown in 2791 <xref linkend="menu-context-graph.png"/> . 2792 </para> 2793 2794 <figure id="menu-context-graph.png"> 2795 <title>The Context Menu for Graphs and Images</title> 2796 <screenshot> 2797 <mediaobject> 2798 <imageobject> 2799 <imagedata fileref="figures/menu-context-graph.png" /> 2800 </imageobject> 2801 <textobject> 2802 <phrase>An image of the context menu for graphs and images.</phrase> 2803 </textobject> 2804 </mediaobject> 2805 </screenshot> 2806 </figure> 2807 2808 <para> 2809 Graphs have a context menu that also contains menu entries labeled <guimenuitem>Open in 2810 New Window</guimenuitem> and <guimenuitem>Copy to New Graph Sheet</guimenuitem>. 2811 The <guimenuitem>Open in New Window</guimenuitem> menu item shows the graph by 2812 itself in a window. The <guimenuitem>Copy to New Graph Sheet</guimenuitem> copies 2813 the graph to a special sheet in the current workbook that contains only a single graph. 2814 </para> 2815 2816 2817 2818</sect2> 2819 2820<sect2 id="menu-context-toolbars"> 2821 <title>The Context Menu for Toolbars</title> 2822 <para>The Context Menu for Toolbars</para> 2823 <figure id="menu-context-toolbars.png"> 2824 <title>The Context Menu for Toolbars.</title> 2825 <screenshot> 2826 <mediaobject> 2827 <imageobject> 2828 <imagedata fileref="figures/menu-context-toolbars.png" /> 2829 </imageobject> 2830 <textobject> 2831 <phrase>An image of the context menu on the toolbars.</phrase> 2832 </textobject> 2833 </mediaobject> 2834 </screenshot> 2835 </figure> 2836 <para> 2837 The context menu for toolbars allows the user to configure toolbars. 2838 Each toolbar can be displayed above the sheets, to the left of the sheets, 2839 or to the right of the sheets. The context menu can also be used to hide a 2840 toolbar. The toolbar can be made visible again via the 2841 <guimenuitem>Toolbars</guimenuitem> submenu of the <guimenu>View</guimenu> 2842 menu. See <xref linkend="View-Menu"/>. 2843 </para> 2844 2845</sect2> 2846 2847</sect1> 2848 2849
